In the ever-changing business landscape, shared office spaces have become an important foothold for overseas companies to enter this market full of opportunities. In recent years, Japan’s shared office space market has shown a booming trend, especially in economic center cities such as Tokyo, Osaka, and Yokohama. This trend is even more significant. This growth not only reflects the innovation of global work styles, but also reflects the gradual acceptance and integration of innovative ideas and flexible office models in Japanese society.
For overseas companies interested in exploring the Japanese market, shared office spaces offer an attractive solution. This model can not only effectively reduce the initial investment cost of enterprises, but also provide enterprises with unprecedented flexibility and opportunities to establish business networks. In Japan’s unique business environment, shared office space is not only a physical workplace, but also an important gateway for enterprises to integrate into the local business ecosystem.
Distribution of shared office spaces in major cities in Japan
Japan’s shared office space market presents a diversified distribution pattern, with major cities such as Tokyo, Osaka, Yokohama, Nagoya and Fukuoka as the core, forming a unique shared office ecosystem. Each city has its own unique business atmosphere and development priorities, and these factors directly affect the distribution and characteristics of shared office spaces.
1.Tokyo
As the capital and largest economic center of Japan, Tokyo has the most developed and diverse shared office space market.
Marunouchi and Otemachi: These two adjacent areas are the traditional financial and commercial centers of Tokyo. There are many high-end shared office spaces here, such as the flagship stores of international brands such as WeWork, Regus and Servcorp. These spaces are often located in iconic skyscrapers such as the Marunouchi Tower and Otemachi Financial City, offering luxurious amenities and first-class business services. The rent is higher, but the location is excellent, close to Tokyo Station and convenient transportation. The shared office spaces here mainly attract multinational companies and high-end professional service organizations in the fields of finance, law and consulting.
Nihonbashi: As another traditional business district in Tokyo, Nihonbashi has undergone major renovations in recent years. The shared office spaces here combine traditional and modern elements, such as the spaces in COREDO Nipponbashi, which are a good example. The area has attracted many startups in the fintech and life sciences sectors due to its proximity to the Tokyo Stock Exchange and the headquarters of several major pharmaceutical companies.
Shibuya: Tokyo’s technology and creative hub, the shared office spaces here reflect a youthful and innovative atmosphere. Google for Startups Campus Tokyo is located here, providing an ideal working environment for technology entrepreneurs. Newly developed complexes such as Shibuya Cast and Shibuya Stream also house a number of modern co-working spaces, attracting many IT, advertising and media companies.
Shinjuku: As one of Tokyo’s busiest business and entertainment districts, Shinjuku’s coworking space market is also booming. Many coworking spaces for small and medium-sized enterprises and freelancers are popping up around Shinjuku-sanchome and Kabukicho. For example, WeWork at Nomura Tower in Shinjuku offers stunning city views, while smaller coworking spaces near Shinjuku Gyoen are ideal for professionals looking for a quiet work environment.
Roppongi: Roppongi is known for its cosmopolitan vibe and high-end lifestyle, and the coworking spaces here reflect this. Co-working spaces in Roppongi Hills and Tokyo Midtown have attracted many foreign-invested companies and creative industry companies. For example, DMM.make AKIBA has set up a shared workspace for hardware entrepreneurs here.
Shinagawa: With the large-scale development of the area around Shinagawa Station, it is becoming an emerging commercial center in Tokyo. Shinagawa has attracted several large shared office space brands to settle in, such as WeWork and Regus. Due to its excellent location, close to Haneda Airport and Yokohama, it is becoming an ideal choice for many multinational companies.
Toranomon: The Toranomon area is undergoing large-scale urban renewal, and the newly built Toranomon Hills commercial complex houses multiple modern shared office spaces. It is attracting more and more financial technology and IT companies and has become one of Tokyo’s emerging innovation centers.
Odaiba and Toyosu: These two areas in the Tokyo Bay Area are emerging as new business and innovation hubs. For example, Fujifilm Creative Space in Odaiba provides a unique creative working environment, while TOKYO PORTCITY TAKESHIBA in Toyosu provides a future-oriented smart office space.
2.Osaka
As Japan’s second largest metropolitan area and the economic center of the Kansai region, Osaka’s shared office space market is also booming.
Umeda: It is the main business district of Osaka. Most of the shared office spaces here are concentrated in high-rise buildings around Osaka Station. For example, the Regus Center in the Umeda Sky Building in Osaka provides a high-end office environment and a full range of business services. There are also a number of innovative shared office spaces in the Grand Front Osaka complex, such as Knowledge Capital, which not only provides office space but also hosts various innovation and exchange activities.
Nakanoshima: Famous for its unique geographical location and cultural atmosphere. The shared office spaces here often have artistic and creative features. For example, CREATIVE CENTER OSAKA in Nakanoshima BANKS is a place that combines work space, art exhibitions and creative activities.
Honmachi: It is Osaka’s traditional business district. Most of the shared office spaces here are aimed at the professional service industry. For example, WeWork located in the Midosuji Building has attracted many legal, accounting and consulting firms. Honmachi also has some affordable options for small businesses and entrepreneurs, such as the BIZcomfort series of shared office spaces.
Namba and Shinsaibashi: These two adjacent areas are the shopping and entertainment centers of Osaka and have also developed a unique co-working space ecosystem in recent years. The shared office spaces here are mostly targeted at creative industries and retail-related companies. For example, COMMUNE 2nd in Namba Parks provides an innovative space that integrates work, retail and catering.
Surrounding Osaka Castle: With the redevelopment of the area around Osaka Castle Park, it is becoming an emerging office area. Multiple high-rise buildings within the Osaka Business Park (OBP) offer modern shared office options, attracting many IT and service industry companies.
Osaka Port: The Osaka Port area is undergoing transformation, gradually developing from a traditional industrial area into an innovation and entrepreneurship center. The Regus Center in OSAKA BAY TOWER provides an office environment facing the harbor, while the nearby ATC Sakishima Office Building has affordable shared office spaces for small and medium-sized enterprises.
3. Yokohama
As an important part of the Tokyo metropolitan area, Yokohama has a unique business environment and shared office space market.
Yokohama Station West Exit: This is the main business district of Yokohama, with many high-rise office buildings. Both Yokohama Sky Building and Yokohama Mitsui Building have high-end shared office spaces, such as Regus and SPACES, which mainly serve large enterprises and multinational companies.
Yokohama Station East Exit: Compared to the West Exit, the shared office spaces in the East Exit area are more targeted at small and medium-sized enterprises and entrepreneurs. For example, YOXO BOX is an innovative space specially designed for entrepreneurs, providing workspaces, meeting rooms and event venues.
Minato Mirai 21: This coastal new town is Yokohama’s modern commercial center and features several landmark buildings. Both Yokohama Landmark Tower and Queen Plaza Yokohama feature high-end co-working spaces, offering spectacular harbor views. It attracts many IT, design and consulting companies.
Motomachi and Chinatown: These two areas full of history and culture also have some unique coworking spaces. They are usually smaller in size but have a cozy environment and are popular with creative workers and freelancers. For example, BANK ART 1929 is a successful case of transforming a historical building into a creative work space.
Shin-Yokohama: As the location of the Shinkansen station, Shin-Yokohama has developed rapidly in recent years. Most of the shared office spaces here are located in modern office buildings near stations, such as the Regus Center in Shin-Yokohama Prince Pepe Plaza. The convenient transportation makes it an ideal choice for companies that need to travel frequently.
4. Nagoya
As the economic center of the Chubu region, Nagoya’s shared office space market has developed rapidly in recent years.
Surrounding Nagoya Station: This is the main business district of Nagoya, where high-rise office buildings are concentrated. Landmark buildings such as Nagoya JP Building and Nagoya Central Building have high-end shared office spaces such as WeWork and Regus. These spaces primarily serve large enterprises and professional services firms.
Sakae area: As the traditional center of Nagoya, Sakae area has a variety of coworking options. From high-end office spaces in the Nagoya Sakae Sky Building to small shared studios for the creative industry, such as MYCL Fushimi, you can find them here.
Nagoya Port: With the development of the area around Nagoya Port, it is becoming an emerging innovation center. The Nagoya Port JETTY complex houses shared office spaces for technology startups, providing a unique waterfront working environment.
Jinshan: Because of its convenient transportation and relatively low costs, it attracts many small and medium-sized enterprises and start-up companies. BIZcomfort Jinshan in Jinshan South Building is a popular choice, providing flexible office solutions.
Atsuta Ward: With the redevelopment of the area around Atsuta Shrine, some unique coworking spaces have emerged here. They often combine traditional and modern elements, such as Maggie’s Nagoya, which provides an environment that blends workspace and cultural experience.
5. Fukuoka
As the center of the Kyushu region and an important international gateway for Japan, Fukuoka’s shared office space market shows unique vitality.
Surrounding Hakata Station: As the transportation hub of Fukutsu, there are many modern shared office spaces gathered around Hakata Station. JRJP Hakata Building and Hakata Greenland Building both have high-end shared office centers, such as Regus and SPACES, which mainly serve companies that require convenient transportation.
Tenjin: Tenjin is Fukuoka’s traditional business center, and there are various types of shared office spaces here. From high-end options for large enterprises, such as WeWork in Tenjin PARCO, to affordable options for small startups, such as BIZcomfort Tenjin, we can meet different needs.
Fukuoka Beach Area: The Fukuoka City Government has established “Fukuoka Growth Next” here, a comprehensive entrepreneurial support facility that includes shared office spaces, event venues, and entrepreneurial accelerators. It has become the center of Fukuoka’s entrepreneurial ecosystem.
Zhongzhou: Although known as an entertainment district, some unique coworking spaces have also emerged in recent years. They tend to have stylish and creative features, attracting many design and media companies.
Daming: Daming District is famous for its fashion and cultural atmosphere, and the shared office spaces here often have a unique sense of design. For example, DAIMYO 7 BLD is a multi-functional place integrating work space, cafe and creative retail.
Near Fukuoka Airport: With the development of the area around Fukuoka Airport, some shared office spaces for international business have also appeared here. They provide a convenient option for businesses that require frequent international travel.
Price range analysis
Japan’s shared office space market offers a wide range of price options to meet the needs of different businesses and individuals. From affordable options to luxurious and high-end amenities, each price range has its own unique features and target customer base. Let’s take a deeper look at these different price ranges, and the various factors that influence price.
Economical options are often the first choice for many entrepreneurs, freelancers, and small businesses. Monthly rent for this type of shared office space usually ranges from 15,000 yen to 50,000 yen, depending on the location and services provided. Budget options feature basic but practical amenities such as high-speed Internet, shared printers, and simple conference rooms. These spaces tend to feature open layouts that encourage social interaction and networking. While they may lack luxury amenities, these spaces are often located in easily accessible locations, such as in commercial buildings near secondary business districts or residential areas. Some popular budget options include local brands like BIZcomfort and OpenOffice, which have branches in major cities across Japan. The main advantages of this type of space are flexibility and cost-effectiveness, making them ideal for businesses that are just starting out or have a limited budget.
Mid-range options provide a good balance for businesses looking for more convenience and comfort, but don’t want to pay high-end prices. The monthly rent for this type of shared office space usually ranges from 50,000 yen to 150,000 yen. Mid-range options typically offer better amenities and services, such as well-appointed meeting rooms, breakout areas, coffee bars, and sometimes reception services. These spaces are often located in the city’s main business districts, but may not be in the most expensive locations or highest-end buildings. Mid-range options are characterized by a focus on creating a professional yet comfortable work environment, while also focusing on community building and networking opportunities. Many international chain brands such as Regus and Spaces are active in this market segment, offering uniform high-quality standards and global network advantages. For growing SMEs or companies that require a more professional image, the mid-range option provides an ideal solution.
High-end options represent the top segment of the coworking space market. The monthly rent for this type of space is usually over 150,000 yen, and some can reach 500,000 yen or more. High-end coworking spaces are known for their exceptional locations, luxurious amenities, and comprehensive services. They are usually located in the busiest business districts of the city, such as Marunouchi in Tokyo or Umeda in Osaka, and are housed in first-line landmark buildings. Features of high-end options include upscale interior design, state-of-the-art technology facilities, professional hospitality and administrative support services, and unique value-added services such as gyms, fine dining options and even business-class hotel services. Such spaces tend to attract large multinational corporations, financial institutions and high-end professional services firms. International brands like WeWork are prominent in Japan’s high-end market, not only providing high-quality physical space but also creating a unique community culture and global networking opportunities. The high-end option is ideal for businesses that value brand image, seek the best location, and require comprehensive support services.
There are many factors that affect the price of shared office space. Understanding these factors can help companies make more informed choices. The primary factor is location, with spaces located near major business districts or transport hubs generally commanding higher prices. The quality and popularity of the building are also important factors, and locating in a landmark building or a newly completed modern complex often means higher rents. The size and type of space (such as open workstations, individual offices or dedicated floors) directly affects the price. The range and quality of facilities and services provided are also key factors, with high-end technical equipment, high-quality furniture, and a full range of business services all driving up prices. Additionally, brand awareness, community feel, and networking opportunities also play a role in pricing. Some coworking spaces offer flexible memberships or short-term rental options, and this flexibility is often reflected in the price. Finally, market supply and demand and the overall economic environment will also affect price trends.
Japan’s shared office space market offers a diverse range of options to meet the needs of businesses of different sizes and types. From budget to high-end options, every price range has its own unique value proposition. Enterprises need to carefully weigh their own needs, budget and long-term development plans when choosing to find the most suitable solution. As the market continues to develop and mature, we are likely to see more innovative pricing models and service combinations emerge to provide users with greater flexibility and value.
Comparison of facilities and services
In the Japanese shared office space market, the quality and variety of facilities and services are key factors in attracting customers. Different operators differentiate themselves by offering unique combinations of facilities and service packages to meet the needs of various types of businesses and individuals. This section will provide an in-depth look at the infrastructure, value-added services and special facilities provided by shared office spaces to help readers fully understand the current market situation.
Infrastructure is the core element of a shared office space and directly affects users’ daily work experience. A high-speed and stable Internet connection is one of the most basic and important facilities. In Japan, most coworking spaces offer fiber-grade network connections, often with speeds of 1Gbps or higher, and some high-end spaces even offer dedicated secure network options. Printing, scanning and copying services are also standard, often with efficient network printing systems that allow users to easily print documents from any device. Meeting rooms are another critical piece of infrastructure whose configuration and availability vary by price range. Budget spaces may offer only simple conference tables and chairs, while high-end spaces feature advanced video conferencing systems, interactive whiteboards, and high-definition projectors. Some leading operators such as Regus and Servcorp also offer virtual office services, providing customers with a prestigrous business address and telephone answering services, even if they don’t actually use the physical space regularly.
Value-added services are an important area of differentiated competition for shared office space operators. Professional reception services have become standard in many mid-to-high-end spaces, not only leaving a good first impression for visitors but also providing additional support for settled businesses. Mail processing services include receiving, sorting and forwarding mail, and some carriers even offer virtual mailbox services. Business support services range from administrative assistants, translators and interpreters, legal and financial advice, and more. For example, WeWork offers dedicated startup accelerator programs and investor matching services in some locations in Japan. Some local operators such as TKP combine it with Japanese-style business services, providing tea ceremony room reservations or traditional Japanese meeting arrangement services. IT support is also a common value-added service, including equipment rental, network troubleshooting and data backup. High-end spaces may offer personalized concierge services to help arrange transportation, order meals or even arrange business trips. These value-added services not only improve work efficiency, but also create a comprehensively supportive business environment for settled companies.
Special facilities are an important means for shared office spaces to attract and retain customers, and are also the key to shaping the unique atmosphere and culture of the space. Fitness facilities are increasingly common in high-end coworking spaces, reflecting the emphasis on work-life balance in the modern workplace. For example, some WeWork locations in Tokyo offer 24-hour gyms with the latest equipment and yoga classes. The design of seating areas has also become increasingly sophisticated and diverse, from simple sofas and coffee corners to beautifully decorated lounges and rooftop gardens. These spaces not only provide places to relax and recharge, but also promote social interaction and creative exchange. The event space is another important feature and is used to host lectures, workshops, networking events, etc. Some innovative operators such as WORKSTYLING by Mitsui Fudosan also provide multi-functional spaces that can be flexibly converted into showrooms, product launch venues or art exhibition spaces as needed. In some industry-specific coworking spaces, you may find specialized facilities such as professional recording studios, 3D printing labs, or kitchens. Osaka-based Knowledge Capital, for example, offers a range of innovation labs and showcase spaces particularly suited to the technology and creative industries.
These special facilities not only meet actual work needs, but also create a unique community atmosphere, which has become an important consideration for many companies when choosing shared office spaces. They reflect the evolution of the workplace from a mere office space to a comprehensive environment integrating work, study, socialization and living.
Screening guide based on needs
For start-ups, flexibility, cost-effectiveness and networking opportunities are key considerations when choosing a coworking space. Start-ups often have limited capital but need a professional office environment to attract talent and customers. Therefore, their best options tend to be those budget to mid-range coworking spaces that offer flexible lease terms and expandable space. For example, Hive Shibuya in Tokyo’s Shibuya Ward is ideal for technology startups. It not only provides affordable workspace, but also regularly hosts entrepreneur networking events and investor matching sessions. Another good choice is FabCafe located in major cities in Japan. This concept that combines a coffee shop and a maker space is particularly suitable for start-ups in the creative industry. For start-ups that require a more formal business address, Regus’s virtual office service is an affordable option that provides a prestigrous business address and basic business support. When choosing, start-ups should pay special attention to spaces that offer accelerator programs, mentorship and financing opportunities, such as DMM.make AKIBA in Tokyo. Such spaces not only provide a physical working environment, but also provide all-round support for the growth of start-ups. .
When SMEs choose shared office space, they often need to balance a professional image, operational efficiency and cost control. For these types of businesses, mid-range to high-end coworking spaces are often ideal. These spaces not only provide better facilities and services, but also meet corporate brand image needs. For example, WeWork’s multiple locations in Japan are ideal for growing SMBs, offering modern office environments, professional reception services and flexible space options ranging from small private offices to full-floor bespoke solutions. cover. For small and medium-sized enterprises that need to meet with clients frequently, high-end shared office spaces like Servcorp located in prime business districts may be more suitable. They are usually located in well-known commercial buildings and provide first-class conference facilities and business support services. Japanese local brands such as H¹T are also worth considering. They usually have a better understanding of local corporate culture and can provide services that are closer to Japanese business habits. Small and medium-sized enterprises should pay special attention to evaluating the scalability of the space when choosing to ensure that they can easily upgrade or add workstations as their business grows. In addition, those shared office space networks that provide cross-city and cross-border access are particularly beneficial for small and medium-sized enterprises with branches or frequent business travel needs.
When large enterprises consider coworking spaces, they often focus on innovative work environments, flexible space solutions, and the ability to maintain corporate culture. For this type of enterprise, high-end customized shared office solutions are most suitable. For example, Spaces by IWG offers enterprise-level solutions in Japan that allow large companies to rent and customize entire floors or even entire buildings while enjoying the flexibility and service advantages of shared office spaces. This option is particularly suitable for large traditional businesses that are undergoing digital transformation or experimenting with new working models. Another option suitable for large companies is Mitsui Fudosan’s WORKSTYLING, which provides a network of high-quality office spaces across Japan and is especially suitable for large companies that need to set up offices in multiple cities. For multinational companies, WeWork’s enterprise solutions are also worth considering. It not only has an extensive presence in Japan, but also provides consistent high-standard services globally, helping to maintain the company’s international image and culture. Large enterprises should pay special attention to the security and privacy protection measures of the space when choosing to ensure that sensitive information is properly protected. At the same time, those coworking space operators that can offer employee benefits programs, team-building activities and professional development opportunities are more likely to become the preferred partners of large enterprises.
For short-term project teams, flexibility and immediate availability are top considerations. Such teams often need a space that can be quickly occupied, fully equipped and with flexible lease terms. There are several options on the Japanese market that are particularly suitable for short-term project teams. For example, OpenOffice offers rental options by the day, week, or month, which is perfect for project teams who need temporary office space. Their spaces are typically equipped with all necessary office equipment so teams can drop right in and start working. For project teams that require a more professional environment, such as those conducting market research or product testing, CROSSPARK provides a series of feature-rich short-term office packages, including phone booths, small conference rooms, etc., which are especially suitable for those who need to conduct frequent group discussions or customer interviews. team. For those project teams that need to move between multiple cities, Regus’ Businessworld membership program provides an ideal solution, allowing teams to use workspace and meeting facilities at any Regus center in Japan or even around the world. Short-term project teams should pay special attention to evaluating the technical facilities of the space when selecting to ensure that they can meet the specific needs of the project, such as high-speed Internet, video conferencing equipment, etc. At the same time, coworking spaces that offer additional services such as administrative support, translation, or local market consulting may be more helpful in smoothing the project.
Japan’s shared office space market offers diverse options for businesses of different types and sizes. Whether you are a start-up that needs flexible economic options, an SME looking for a professional image, a large enterprise seeking an innovative environment, or a short-term project team that needs immediate solutions, you will find a solution that suits you in this market. The key is to carefully assess your needs, consider long- and short-term development plans, and weigh factors such as location, cost, facilities, service quality, and network opportunities. By choosing the right shared office space, companies can not only optimize office costs, but also create a more attractive work environment for employees, thereby increasing productivity and innovation. As the market continues to evolve, we can expect to see more specialized coworking solutions emerge that target specific industries or needs, providing businesses with more choices and greater value.
Introduction to popular shared office space brands
Japan’s shared office space market is booming, with both the strong entry of well-known international brands and the booming rise of local brands. Each of these brands has its own characteristics and provides a variety of choices for users with different needs. This section will provide an in-depth introduction to several shared office space brands that perform well in the Japanese market, including international giants WeWork and Regus, emerging international brands The Hub, and representative local brands such as CASE. By analyzing the characteristics, advantages and market positioning of these brands in detail, we hope to provide readers with a comprehensive market overview and help them have a clearer reference when making choices.
As a leading brand in the global shared office space industry, WeWork has quickly become an important player in the market since entering the Japanese market in 2017. WeWork’s Japan operations are known for their modern design concepts, vibrant community atmosphere and comprehensive service support. WeWork has opened multiple locations in major cities such as Tokyo, Yokohama, and Osaka, many of which are located in iconic buildings, such as the Roppongi Hills Mori Building in Tokyo. The space design of WeWork Japan combines modern urban style and traditional Japanese elements to create a unique visual experience. For example, in one location in Shibuya, you can see modern office desk designs that incorporate traditional Japanese wood craftsmanship. WeWork members not only have access to all WeWork spaces in Japan, but also have access to the global network, which is extremely attractive for companies with international operations. WeWork Japan also pays special attention to creating localized community activities, such as organizing traditional Japanese festival celebrations and tea ceremony courses, to help members better integrate into Japanese business culture. However, WeWork’s price positioning is relatively high and it mainly attracts mid-to-high-end customer groups, including multinational companies, fast-growing technology start-ups and creative industry companies. Although WeWork has faced some challenges globally in recent years, its business in Japan has remained strong, demonstrating the continued demand for high-quality shared office space in the Japanese market.
Regus is another international brand with an important position in the Japanese market. As one of the world’s largest office space providers, Regus’s development in Japan can be traced back to an earlier period, with its business model focusing more on traditional serviced offices and business centers. Regus’s network in Japan is very extensive, covering from major cities such as Tokyo, Osaka, and Nagoya to local cities such as Sendai and Fukuoka. Regus’s strength lies in its standardized high-quality services and flexible leasing options. For example, their virtual office service is especially popular with small businesses and freelancers, providing a well-known business address and phone answering services without actually renting a physical space. Regus’ meeting room rental service is also very popular, especially for smaller businesses that only require a formal meeting space occasionally. Compared with WeWork, Regus’s style is more formal and business-like, which makes it particularly suitable for companies in traditional industries and enterprises that need to maintain a serious and professional image. Regus also offers a global membership program that allows members to use workspace and facilities at Regus centers around the world, which is particularly attractive to business professionals who travel frequently. Although it may not be as prominent as WeWork in terms of creating innovative communities, Regus’s stability and reliability in the Japanese market make it the first choice for many companies, especially those that value consistent services and global networks.
The Hub is a relatively new but rapidly growing international shared office space brand that is gradually gaining a foothold in the Japanese market. The Hub is characterized by its strong innovation and entrepreneurial community orientation. In Tokyo, The Hub has become an important part of the entrepreneurial ecosystem, not only providing work space, but also frequently hosting entrepreneurial events, hackathons and investor matchmaking sessions. The space design of The Hub usually adopts an open layout to encourage communication and cooperation among members. In its flagship space in Shibuya, for example, you can see specially designed “collision zones” designed to promote serendipitous creative exchanges. The Hub also has a strong focus on sustainability, with environmentally friendly materials and energy-saving designs incorporated into many of its locations. The Hub’s relatively small size compared to WeWork and Regus makes it more flexible to adapt to local needs. For example, The Hub space in Kyoto incorporates many traditional Japanese elements to create a unique working environment. The Hub’s members are typically young entrepreneurs, freelancers and small creative companies who are attracted by The Hub’s vibrant atmosphere and strong community network. Although The Hub’s network coverage in Japan is not as extensive as WeWork and Regus, it is expanding rapidly and plays an important role in cultivating innovative and entrepreneurial communities.
In addition to international brands, Japan’s local shared office space brands also occupy an important position in the market. They have won the favor of many users with their in-depth understanding of local needs and unique service concepts. Among them, CASE is a representative example. CASE is characterized by its clever fusion of traditional Japanese office culture and modern working methods. For example, in certain locations of CASE, you can find specially designed Japanese-style conference rooms, which not only retain the solemn atmosphere of Japanese tradition, but are also equipped with advanced conference equipment. CASE also pays special attention to providing members with Japanese-style delicate services, such as daily green tea supply and seasonal wagashi snacks. In terms of space design, CASE is good at using Japanese aesthetic concepts, such as wabi-sabi and Zen design, to create a working environment that is both modern and full of Japanese characteristics. CASE’s target customer groups are mainly Japanese local companies and foreign companies who want to experience Japanese business culture in depth. In addition to standard office space, CASE also provides some unique services, such as business Japanese courses and Japanese business etiquette training, to help international members better integrate into Japanese business society.
In addition, there are some smaller but distinctive local brands worth paying attention to. OpenOffice, for example, focuses on providing flexible short-term rental options for freelancers and small creative teams. Their “plug and play” model allows users to rent workspace by the hour or day, which is especially suitable for those who frequently change their work location. Another interesting local brand is Fabbit, which combines shared office space with Maker Space, provides 3D printing, laser cutting and other equipment, attracting a large number of hardware entrepreneurs and product designers.
The advantage of Japanese local brands lies in their in-depth understanding of the local market and their ability to respond quickly. For example, during the COVID-19 epidemic, many local brands quickly adjusted their spatial layout and service content to adapt to social distancing requirements and remote working trends, demonstrating strong adaptability.
Reservation and Visiting Guide
Choosing the right coworking space is an important decision that requires careful consideration and evaluation. To help potential users make an informed choice, this section will detail how to effectively book and visit a coworking space in Japan. We’ll explore the use of online booking platforms, options for virtual tours, considerations for physical tours, and key points to note throughout the booking process. With this information, we hope to provide our readers with a comprehensive guide that will allow them to easily find and book the coworking space that best suits their needs.
Online booking platforms have become the main way to find and book coworking spaces. In Japan, there are several major online platforms worth paying attention to. The first is Spacee, a shared office space booking platform specifically targeting the Japanese market. Spacee’s interface supports Japanese and English bilinguals and is very friendly to international users. It provides detailed space information including location, pricing, amenities, and real-time availability. Users can filter based on region, price range, facility type, etc., greatly simplifying the search process. Another platform worth recommending is Coworker, which is an international platform but also has good coverage in the Japanese market. Coworker’s strength is its detailed user review system, which allows potential customers to better understand other users’ actual experiences.
In addition to these third-party platforms, many large shared office space brands, such as WeWork and Regus, have their own online booking systems. These systems often provide more detailed information and more flexible booking options. For example, WeWork’s online platform allows users to virtually tour different locations and book tour times directly online. When using these platforms, users are advised to carefully compare the different options and read the booking terms and cancellation policies. Some platforms offer first-time discounts or long-term booking discounts, so it’s worth asking before booking.
Virtual tours have become an important tool when choosing a coworking space, especially during the pandemic. Many coworking space providers have developed virtual tour options that allow potential clients to experience the space remotely. For example, Regus offers a 360-degree virtual tour that allows users to browse offices, conference rooms, and public areas online. Some local brands such as CASE have also launched VR visiting experiences. Users can experience the atmosphere of the space immersively by wearing VR equipment. Virtual tours are not only convenient, but also help users get a preliminary impression of the space before the on-site visit, thereby arranging more targeted on-site visits.
However, virtual tours have their limitations. For example, it may not fully convey the actual atmosphere of the space, noise levels, or surroundings. Therefore, for customers who are prepared to use it for a long time or have a large investment, virtual visits should be regarded as a supplement to on-site visits, not a replacement. When conducting a virtual tour, it is recommended that users prepare a list of questions so that they can obtain more detailed information when communicating with the salesperson later.
Despite the convenience provided by virtual tours, a physical visit is still a critical step in choosing a coworking space. There are a few things to pay special attention to when arranging a site visit. First of all, it is recommended to visit during busy times on weekdays so that you can get a true feel for the use and atmosphere of the space. Second, prepare a detailed list of questions in advance, including questions about membership policies, additional fees, network speeds, printing facilities, conference room booking systems, etc. During the visit, pay attention to the overall layout of the space, natural lighting conditions, noise isolation effects and other details.
In addition, when visiting on-site, you should also pay attention to experiencing the social atmosphere of the shared space. Many coworking spaces host community events, and if possible, asking if you can attend one can help understand the social networking value of the space. For those considering long-term use, it is recommended to visit multiple times at different times to fully understand the use of the space in different periods. After the visit, instead of rushing into a decision, ask for some time to consider and compare options.
The booking process and considerations are the last critical aspect of choosing a coworking space. Most coworking space providers have a standardized booking process that usually involves filling out an online application form, selecting a membership plan, signing an agreement, etc. During this process, there are several key points that require special attention.
The first is the choice of membership plan. Most providers have a variety of membership options, ranging from basic hot seats to dedicated offices. Carefully evaluate your needs and choose the plan that best suits you. Note that some seemingly cheap plans may have additional usage fees, such as conference room usage fees, printing fees, etc., so the actual cost needs to be fully considered.
The second is the contract terms. Read the contract carefully, paying special attention to the minimum usage period, renewal conditions, early termination clauses, etc. Some providers will ask for longer-term contracts, and if you’re unsure of your long-term needs, look for spaces that offer more flexible options.
Again it’s the deposit and advance payment. Find out how much the deposit is, what the terms of its return are, and whether an advance payment is required. Some providers may require a higher deposit, which may impact cash flow and needs to be considered in advance.
Finally, there are value-added services. Many shared office spaces will provide various value-added services, such as virtual offices, business support, event planning, etc. Find out what these services are and how much they cost, and consider whether you need to include them in your booking.
After completing the booking, it is recommended to carefully check all documents to ensure that all terms are understood. If anything is unclear, don’t hesitate to ask the salesperson. Some providers may offer a trial period or satisfaction guarantee, which can reduce the risk of making the wrong choice.
Legal and Contractual Considerations
When choosing and using a shared office space, it is crucial to understand and deal with legal and contractual issues. This is not only related to the protection of users’ rights and interests, but also involves potential legal risks and financial liabilities. This section will explore in detail the types of lease agreements, common contract terms, and legal matters that users need to pay attention to in the Japanese shared office space market. By in-depth analysis of these aspects, we hope to help readers make more informed decisions when signing contracts and better protect their rights and interests during use.
The type of rental agreement is an important aspect that users need to understand first. In the Japanese shared office space market, there are several different types of lease agreements. The most common is the Membership Agreement. This type of agreement is typically available for coworking providers that offer flexible workspaces, such as WeWork and The Hub. Membership agreements are characterized by high flexibility and often include access to common areas, facilities and services. For example, WeWork’s membership agreement allows members to work from any WeWork location around the world, which is particularly attractive for companies that travel frequently or have multiple office needs.
Another common one is a short-term lease agreement. This type of agreement is typically used to rent a dedicated office or fixed workstation for a period that can range from a few months to a year. Regus often uses this type of protocol to provide customers with a more stable office environment. Short-term rental agreements are usually more formal than membership agreements and may contain more specific terms, such as specific usage regulations for the space, maintenance responsibilities, etc.
For businesses that require more long-term, stable office space, some providers may offer a traditional Commercial Lease Agreement. This type of agreement is closer to a traditional office leasing model, with potentially longer lease terms and more detailed and strict terms. For example, some local brands such as CASE may offer this option to long-term customers to meet their needs for stability and personalization.
Additionally, an increasingly popular type of agreement is the Pay-as-you-go Agreement. This type of agreement is particularly suitable for freelancers or small teams whose usage needs are fluid. Users can pay based on actual usage time, with no long-term commitment required. Many emerging coworking space brands, such as OpenOffice, offer this flexible option.
When choosing an agreement type, users need to make a decision based on their own business needs, financial status and development plans. For example, if you are a fast-growing start-up, you may prefer a more flexible membership agreement or a short-term lease agreement that allows you to adjust your office needs as your business grows. For some relatively stable small and medium-sized enterprises, they may be more inclined to choose short-term lease agreements or traditional commercial lease agreements to obtain a more stable office environment and possible cost advantages.
After understanding the different types of agreements, it’s time to gain a deeper understanding of common contract terms. No matter which type of agreement you choose, there are some core provisions that require special attention. The first is the term of use and renewal terms. These terms set out the initial term of use and how renewals may occur. For example, WeWork’s membership agreements usually automatically renew on a monthly basis unless the member voluntarily cancels. Regus’ short-term rental agreements may have a fixed initial term, with the option to renew or terminate later.
Next is the fee structure and payment terms. This section will detail the basic fees, additional service fees (such as conference room use, printing, etc.), as well as when and how to pay. Be aware that some seemingly cheap basic plans may charge higher fees for additional services. For example, some providers may charge high fees for meeting room usage beyond the free allowance. Therefore, it is recommended that users carefully evaluate their usage needs and calculate the overall cost.
The third is space usage rules. This includes specific areas that can be used, facility usage rules, visitor policies, etc. For example, some providers may restrict conference calls to certain areas or have special rules about bringing visitors in. Understanding these rules is critical to ensuring a smooth daily office life.
The fourth is the Service Level Agreement (SLA). This section specifies the level of service the provider promises to provide, such as network speed, cleaning frequency, repair response time, etc. For example, Regus typically spells out network uptime guarantees in its contracts, as well as response time commitments in the event of problems.
The fifth is the termination clause. This part stipulates how to terminate the agreement early, including how much advance notice is required, whether there are liquidated damages, etc. Some providers may require longer notice periods or charge hefty early termination fees, which may impact user flexibility.
Sixth is liability and insurance clauses. This part stipulates the scope of liability of both parties and whether users are required to purchase additional insurance on their own. For example, some providers may require users to purchase insurance for their own property, while the provider only covers basic venue insurance.
After understanding these common terms, users also need to pay attention to some special legal matters. The first is privacy and data protection. In Japan, the Personal Information Protection Act has strict regulations on how companies collect, use and protect personal information. Users need to ensure that coworking space providers’ practices comply with these regulations, particularly when it comes to handling customer information and employee data.
The second is intellectual property protection. In an open sharing environment, intellectual property may face greater risks. Users need to consider how to protect their trade secrets and intellectual property in shared spaces. Some providers may include confidentiality clauses in their contracts, but users should also take necessary protective measures themselves.
Again there are fire and safety regulations. Japan has strict requirements for fire protection and safety in offices. Users need to ensure that the shared office space they choose complies with these regulations and understand evacuation procedures in the event of an emergency.
Finally, there are tax considerations. Using a shared office space may affect a business’s tax position, particularly with regard to address registration and expense deductions. Users are advised to consult a tax professional to understand the tax implications of using a shared office space.
When dealing with these legal and contractual issues, users are strongly encouraged to consult a legal professional before entering into any agreement. Especially for some complex long-term agreements or situations involving large fees, professional legal advice can help users better understand and negotiate contract terms and avoid potential legal risks.
At the same time, users should also note that although most coworking space providers will use standardized contracts, there is usually some room for negotiation. Especially for some long-term or large-scale leases, users can try to negotiate some key terms, such as rent, usage period, termination terms, etc. During the negotiation process, remaining open and professional while clearly expressing your needs and concerns can often lead to an agreement that benefits both parties.
Cultural adaptation tips
Working in a coworking space in Japan is more than just finding a physical space. It’s also about integrating into Japan’s unique office culture, observing the etiquette of shared spaces, and building good relationships with other tenants. This section will delve into these aspects to provide readers with practical acculturation advice to help them work and communicate better in a shared office environment in Japan.
Japan’s office culture is unique in that even in modern shared office spaces, many traditional habits and values still play an important role. First, Japanese office culture places a high value on politeness and respect. This shows in daily greetings, communication methods, and respect for others’ work spaces. For example, when entering an office, one would usually say “お魔します” (excuse me), and when leaving, one would say “お前にSorry, I’m sorry” (I’ll take my leave now). This kind of politeness is not limited to words, but also includes behavior, such as maintaining a quiet working environment and avoiding disturbing others.
Secondly, Japanese office culture emphasizes teamwork and harmony. Although in a shared office space people from different companies work together, this team spirit is still important. This means thinking about how your actions affect others and how you contribute to the overall harmonious atmosphere of the shared space. For example, when using common areas, be careful to keep them tidy and not monopolize resources.
Third, Japanese office culture values punctuality and diligence. While coworking spaces often offer flexible working hours, it’s still recommended to stick to agreed-upon hours, especially when using meeting rooms or attending community events. At the same time, Japanese people also value concentration and hard work at work, and should maintain a professional work attitude even in an open shared space.
Understanding and adapting to these cultural characteristics can help users better integrate into the Japanese shared office environment. For example, WeWork’s space in Japan combines traditional Japanese elements with modern design to create a working environment that is both international and Japanese. In such a space, you must not only follow international working methods, but also respect Japanese cultural traditions and find a balance that suits you.
In a shared office space, observing proper etiquette is not only respectful to others, but also key to maintaining a good work environment. First of all, keeping quiet is the most basic etiquette. While shared spaces are often more open and flexible than traditional offices, attention still needs to be paid to controlling noise. Using headphones to listen to music or video calls and finding quiet areas while on the phone are all basic etiquette. For example, many of Regus’s Japanese branches have dedicated phone booths or silent zones to allow users to make private calls.
Secondly, keeping clean and tidy is also an important etiquette. This includes keeping your own work area tidy, restoring common areas to their original condition after use, and disposing of trash correctly. Japan’s garbage classification is very strict, and most coworking spaces will provide detailed garbage classification guidelines. Complying with these regulations is not only responsible for the environment, but also respectful for other users.
Third, use public resources rationally. This includes not abusing meeting rooms, not monopolizing seats in common areas, and using equipment such as printers appropriately. Many coworking spaces, such as The Hub, will clearly spell out these matters in their usage rules, and adhering to these rules can ensure that all users have fair access to resources.
Fourth, respect the privacy and work space of others. In an open environment, it’s easy to overhear or overhear other people’s work. It’s basic etiquette to keep an appropriate distance and avoid peering into other people’s screens or documents. Some providers, like CASE, will install partitions or screens between workstations to increase privacy.
Finally, be active in your community, but in moderation. Many coworking spaces organize social events or professional talks. Participating in these events is a great way to get involved with the community, but be careful not to overly disturb people who don’t want to participate.
In a shared office space, building good relationships with other tenants can greatly enhance the work experience and even create business opportunities. First, introduce yourself proactively but politely. Japanese people are generally reserved and may not initiate a conversation, but they usually respond positively to friendly greetings. You can start with a simple greeting, such as “おはようございます” (good morning) or “お tired れ様です” (thank you for your hard work) when you meet in a public area.
Second, participating in community events is a great opportunity to meet other tenants. Many shared office spaces, such as WeWork, regularly organize social events, professional lectures or workshops. These events are not only opportunities to learn and network, they are also a great time to network. When participating in these activities, you can prepare some simple self-introductions, including your work fields and hobbies, which will help find common topics.
Third, use common areas to socialize. Many coworking spaces have common areas such as lounge areas, coffee bars, or kitchens. These places are ideal for casual conversation. For example, while waiting for the coffee machine, chat with the person next to you about the weather or recent community events. Remember, Japanese people usually like to start conversations with light topics and then work their way up to deeper topics.
Fourth, demonstrate professionalism and a helpful attitude. In shared spaces, it’s common for people to encounter minor problems, such as a printer malfunctioning or needing to borrow stationery. Offering help is a great way to build good relationships. At the same time, demonstrating your professional knowledge and skills may also attract potential partners or customers.
Fifth, respect cultural differences. In an international shared office space, you may meet people from different countries and cultural backgrounds. Maintain an open and inclusive attitude and respect different working styles and cultural habits, which helps to build friendly cross-cultural relationships.
Finally, it is also important to maintain a moderate sense of distance. While it’s important to build relationships, it’s also important to respect others’ privacy and work time. Avoid interrupting others too often or trying to talk to others when they are obviously busy.
When practicing these suggestions, remember that every person and every space is unique. For example, some more traditional Japanese coworking spaces may focus more on quiet and order, while some more international spaces may encourage more socializing and communication. Observe the atmosphere around you, gradually adjust your behavior, and find a way that suits you.
Future trends and conclusion
As the way we work continues to evolve and technology continues to advance, we can foresee several major directions of development. The market will be further segmented and specialized. In addition to traditional comprehensive coworking spaces, we may see the emergence of more specialized coworking spaces targeted at specific industries or areas of expertise. For example, spaces dedicated to tech startups, or work environments for designers and creatives. This trend will allow coworking spaces to better meet the specific needs of different groups.
Technology will play an even more important role in coworking spaces. We can expect to see more intelligent and automated services. For example, space management systems based on artificial intelligence can automatically adjust lighting and temperature to optimize energy use; virtual reality (VR) and augmented reality (AR) technologies may be used to create more flexible and immersive working environments. In addition, with the popularization of 5G technology, high-speed and stable network connections will become standard, supporting more remote collaboration and virtual meeting needs.
Sustainability and health will become important considerations in the design of coworking spaces. We may see more spaces using environmentally friendly materials, energy-saving designs, and facilities that focus more on the physical and mental health of users, such as yoga rooms, meditation spaces, and more. This not only responds to global concerns about sustainable development, but also satisfies people’s pursuit of work-life balance.
When choosing a shared office space, users need to consider multiple factors. Location and accessibility remain top considerations, but space amenities, service quality, community feel, and price also need to be weighed. Flexibility and scalability are also important, especially for rapidly growing businesses. In addition, the space’s technical infrastructure, cybersecurity measures, and protection of privacy should also be taken into consideration. Finally, don’t overlook contract terms and legal risks, and make sure the space you choose meets your business’s compliance needs.
For businesses interested in entering the Japanese market or expanding their operations in Japan, choosing the right coworking space can be a challenge. In this regard, Vanzbon can provide professional support and services. As a service consulting company focused on helping companies enter the global market, Wanqibang can not only assist companies in choosing the most suitable shared office space, but also provide a series of related services, such as company registration, legal consultation, human resources management, etc. Wanqibang’s professional team understands Japan’s business environment and culture and can provide enterprises with customized solutions to help them successfully conduct business in Japan.
Overall, Japan’s shared office space market is in a booming stage, providing a variety of office options for businesses and individuals. As the market continues to mature and innovate, we can expect to see more solutions emerging for different needs. For users, the key is to clarify their own needs, weigh various factors, and choose the most suitable space. Professional service organizations like Wanqibang can provide valuable guidance and support in this process, helping companies find their foothold in Japan’s shared office spaces and achieve sustainable business development.
